ASV 2022 Presentation Information
ASV 2022 COVID-19 Safety Policy
View the ASV 2022 COVID-19 Safety Policy in PDF form here.
COVID-19 Vaccine Policy
ASV will require proof of completion of vaccination to COVID-19 for in-person attendance. When you register, you’ll indicate that you are willing to comply with this. ASV will use the free mobile app, CLEAR, and you will provide your vaccination details there. Two weeks before the meeting, you will receive an event code to link your CLEAR Account with ASV 2022. When you arrive at the Monona Terrace for the meeting, you will simply need to show your Clear Health pass.
Register with CLEAR and complete your digital vaccine card now:
- Download the CLEAR app at the Apple Store or on Google Play
- Scroll down and tap on the blue digital vaccine card tile.
- Enroll for free by uploading a government-issued ID and snapping a quick selfie to confirm you are you.
- Two weeks prior to ASV 2022, we'll give you an event code to link your CLEAR account with ASV 2022.
- Once linked, you'll receive a HealthPass ASV 2022, which you will need to show at the Monona Terrace to check-in.
The CLEAR app is only available in the United States and not available from apps stores outside the US. International attendees will have to download the app when they are in the USA. Also, we anticipate having to check vaccine cards manually from some international folks, since CLEAR may not accept all international vaccines (they may update what they accept between now and then).
The ASV strongly recommends that attendees wear high-quality masks (N95, KN95, KF94) whenever possible, especially in the plenary, workshop, and poster sessions. Extra masks will be available on site. Please respect the mask choice of those around you. For example, if a poster presenter wears a mask, then you should too. Please note that the State of Wisconsin does not have a mask mandate; infection rates in the Madison area (Dane County) can be viewed here: https://www.cdc.gov/coronavirus/2019-ncov/your-health/covid-by-county.html. Additional CDC guidelines about attending events like those at ASV 2022 are found here: https://www.cdc.gov/media/releases/2021/s1227-isolation-quarantine-guidance.html
What to do during the conference
If during the ASV meeting, you experience COVID-like symptoms or test positive for the virus, please isolate in your hotel or dorm room. DO NOT enter the Monona Terrace Convention Center, unless to pick up a Rapid Test (remember to wear a high-quality mask to protect others). A limited number of Rapid Tests will be available at the Registration desk*. Local health care clinics will be listed in the meeting updates. If you are unable to present your talk or poster because of illness, find a substitute speaker or cancel your presentation by contacting Andréa Garcia (firstname.lastname@example.org) immediately.
*Free Rapid Tests are available for U.S. residents via the USPS: https://www.covid.gov/tests
PLEASE NOTE: While vaccines protect against serious disease, they don’t protect individuals from infection or illness. Some ASV attendees may be exposed en route or at the conference itself. ASV recommends that attendees monitor themselves carefully for COVID symptoms and perform rapid COVID tests when possible.
Monona Terrace Safety Initiatives
The Monona Terrace has achieved Global Biorisk Advisory Council® (GBAC) STAR TM accreditation (https://www.mononaterrace.com/covid-19/) and follows CDC guidelines for cleaning and disinfection, including:
- Touch-free hand sanitizer dispensers are positioned throughout the building.
- All frequent public touch-points are disinfected by staff multiple times during the day.
- Restrooms are regularly cleaned and disinfected during event hours and overnight.
- Restrooms have touch-free faucets, soap dispensers, and towel dispensers.
- Audiovisual equipment will be cleaned and disinfected after use.
- Hand-wipes for disinfection will be available.
In accordance with CDC guidelines, ASV recommends:
If you test positive for COVID-19, ISOLATE:
- Stay home for 5 days.
- If you have no symptoms or your symptoms are resolving after 5 days, you can leave your house.
- Continue to wear a mask around others for 5 additional days.
- If you have a fever, continue to stay home until your fever resolves.
If you were exposed to someone with COVID-19, QUARANTINE as follows:
- If you have been boosted or have completed the primary series of Pfizer or Moderna vaccine within the last 6 months or the primary series of J&J vaccine within the last 2 months; in which case, wear a mask around others for 10 days. Test on day 5, if possible.
- If you have NOT been boosted or have completed the primary series of Pfizer or Moderna vaccine within the last 6 months or the primary series of J&J vaccine within the last 2 months, stay home for 5 days; afterward, continue to wear a mask around others for 5 additional days. If you can’t quarantine, you must wear a mask for 10 days. Test on day 5 if possible.
“Isolation” is for Infection.
“Quarantine” is for Exposure