Travel & Accommodations

Hotel Accommodations

ASV Hotel Blocks

Discounted blocks have been reserved at the below lodging locations with various cut off dates. All rooms are subject to availability and regular rates.

Please use the direct links and/or access codes to receive the conference rate. Booking lodging accommodation does not register you for the conference.

Hotel reservations are only possible via the below links or by contacting the hotel directly. No one will contact you directly to book your hotel room or offer you a “special discounted conference rate.” If you receive one of these calls or emails, it is a scam.

Madison Concourse Hotel and Governors Club

Single Room Rate: $189/night plus taxes
Double Room Rate: $199/night plus taxes 

To make a reservation call the hotel at (800) 356-8293 and mention you are part of the ASV block or book online here. All reservations must be made by Wednesday, June 15, 2022 to receive the discounted rate.

The Madison Concourse Hotel and Governors Club is in the heart of the downtown Madison. Guests can walk to dozens of restaurants and shops. The hotel offers an indoor parking garage. Additional parking is available across the street at the State Street Capitol Ramp (214 N. Carroll Street). Please be advised that the parking garage has a low clearance and may not accommodate larger vehicles. A complimentary airport shuttle is available to and from Dane County Regional Airport to all hotel guests. Please use the courtesy phone in the baggage claim area (located between Carousels 1 and 2, near Door 5) to let us know that you have your luggage and are ready to be picked up. The shuttle pick-up area is located outside baggage claim, Door 5. Please make a reservation at the Front Desk for your return trip to the airport. The airport is five miles from the hotel. A 12-minute walk to Monona Terrace Community and Convention Center.

AC Hotel

Room Rate: $189/night plus taxes

To make a reservation call the hotel at (608) 286-1337 and mention the group code “ASV” or book online here. All reservations must be made by Thursday, June 30, 2022 to receive the discounted rate.

Designed for creative and well-traveled spirits, the AC Hotel Madison Downtown resides in the center of downtown Madison, just steps from Capitol Square. One of the most convenient Madison, WI hotels, we feature spacious guest rooms, intuitive service, and a variety of amenities, including free WiFi, to help you make the most of your stay. Relax and rejuvenate in your well-appointed hotel room or suite, work out at our cutting-edge fitness center, and marvel at the views at Eno Vino, one of the best rooftop restaurants in downtown Madison, WI. We also offer 924 square-feet of versatile event space. As one of the best hotels in downtown Madison, our prime location makes it easy to explore all the city has to offer: The State Capitol, the University of Wisconsin-Madison, Overture Center, Monona Terrace, State Street, numerous dining options, and plenty of entertainment. Celebrate the beauty of classic modern design and an urban lifestyle, at one of the best downtown Madison, WI hotels. A 9-minute walk to Monona Terrace Community and Convention Center.

DoubleTree Hotel

Room Rate: $179/night plus taxes

To make a reservation call the hotel at (608) 251-5511 and mention the group code “ASV” or book online here. All reservations must be made by Tuesday, June 14, 2022 to receive the discounted rate.

The DoubleTree is located on the east side of campus and downtown between lakes Monona and Mendota. Offering several amenities, including complimentary parking, a business center, and the Badgerland Bar & Grill; all just a 10-minute walk from the Memorial Union. Each room features a refrigerator, microwave, 42-inch HDTV, and an executive desk. Enjoy the nearby bars and restaurants, including local favorites like the Nitty Gritty, Ian’s Pizza, and Wando’s. Take advantage of their courtesy local and airport shuttles, Wi-Fi, and a 24-hour pantry market. A 20-minute walk to Monona Terrace Community and Convention Center.

Hyatt Place

Room Rate: $185/night plus taxes

To make a reservation call the hotel at (608) 257-1337 and mention the group name American Society for Virology or book online here. All reservations must be made by Wednesday, June 15, 2022 to receive the discounted rate.

Discover downtown Madison from our newly renovated hotel, walking distance to the Wisconsin State Capitol and Overture Center for the Art’s. We’re located just a few blocks to University of Wisconsin-Madison, Monona Terrace, State Street, and the Madison Children’s Museum.

Perfectly designed for today’s multi-tasking traveler, our casually chic hotel features 151 guestrooms that blend style, comfort, and technology to create a seamless at-home experience. All our downtown Madison, WI accommodations include our signature Hyatt Grand Bed®, state of the art media and work centers, separate sitting and sleeping areas, a Cozy Corner Sofa or Sofa-Sleeper, and swiveling 42" HDTV. A 11-minute walk to Monona Terrace Community and Convention Center.

Hampton Inn & Suites

Room Rate: $174/night plus taxes

To make a reservation call the hotel at (608) 255-0360 and mention the “ASV 2022” room block or book online here. All reservations must be made by Tuesday, June 14, 2022 to receive the discounted room rate.

The Hampton Inn & Suites sits blocks from the heart of downtown Madison, located within walking distance of the Memorial Union and many great local restaurants, shops and other attractions. Rooms include a 42-inch LCD TV, microwave, a mini-refrigerator, and many additional comfort amenities. Take advantage of the free Wi-Fi and on-site business center to keep you connected.

A 17-minute walk to Monona Terrace Community and Convention Center.

Hilton Garden Inn

Room Rate: $159/night plus taxes

To make a reservation call the hotel at (608) 251-9588 and mention you are with the “ASV” block or book online here. All reservations must be made by Thursday, June 16, 2022 to receive the discounted rate.

Located downtown, close to campus and the State Capitol. Monona Terrace Community and Convention Center is just 10 minutes away. Guest amenities will include free Wi-Fi, a fitness center, business center and cooked-to-order breakfast. A 25-minute walk to Monona Terrace Community and Convention Center.

The Graduate

Room Rate: $199/night plus taxes

To make a reservation call the hotel at (608) 257-4399. Please let them know you are part of the “ASV” group when making your reservation or book online here. All reservations must be made by Thursday, June 10, 2022 to receive the discounted rate.

The Graduate Madison is located just steps from Madison’s iconic State Street district’s dining and shopping, and a stone’s throw from the Memorial Union. The Graduate offers unique amenities near the heart of UW-Madison’s campus. Enjoy Camp Trippalindee, a summer camp themed rooftop bar with breathtaking views of the State Capitol and picturesque Lake Mendota, a café serving coffee and all-day breakfast in the lobby, and a 24-hour onsite gym. Enjoy a room design inspired by the lakeshore and college lifestyle complete with cozy beds, workstations, an HD TV, docking stations, and a lounge chair. Valet parking is available, and pets stay free! A 19-minute walk to Monona Terrace Community and Convention Center.

Best Western InnTowner

Room Rate: $159.99/night plus taxes

To make a reservation call the hotel at (608) 233-8778 and mention the “ASV” block or book online here. All reservations must be made by Thursday, February 24, 2022 to receive the discounted rate.

Best Western PLUS InnTowner Madison recently completed a multi-million-dollar renovation of its 176 guest rooms with new pillowtop mattress bedding, 42” flat screen TV’s, iHome clock radios, new furniture and a Keurig personal coffee machine in every room. Located in the heart of Madison, you’re sure to feel right at home while you’re here. Hotel provides a complimentary shuttle service within a certain radius of the hotel. A 53-minute walk to Monona Terrace Community and Convention Center.

University Housing

Room Rate: TBD

Details coming in January 2022

Complimentary WiFi and wired Internet access is available through the facility. Daily breakfast will be provided in Gordon Commons. Kitchens and spacious lounges are located on every floor and laundry facilities are on the first floor. An in-hour tech center is available for guests to utilize. The 24-hour desk serves your needs for check-in and check-out. A 26-minute walk to Monona Terrace Community and Convention Center.

Traveling to Madison

By Plane

Madison: The Dane County Regional Airport is located 4 miles northeast of downtown Madison. You can continue to the meeting site via taxi, which will cost approximately $25.00. Please visit www.msnairport.com for more information.

Milwaukee: The General Mitchell International Airport (www.mitchellairport.com) is in Milwaukee, Wisconsin, approximately 75 miles east of Madison. You may continue to Madison via car or bus. Please see below for more information on car and bus travel.

Chicago: Chicago, Illinois is located 150 miles southeast of Madison and has two international airports: Midway International Airport and O’Hare International Airport. Both airports can be found by visiting www.ohare.com – passengers can continue to Madison via car or bus; please see below for additional information on both options.

By Bus

Milwaukee: The Badger Coach Bus Line runs six daily trips from Milwaukee’s General Mitchell International Airport to the University of Wisconsin-Madison for $23 one way. The drop off location is located at the corner of Lake and Johnson streets, and is 0.7 miles away from the conference meeting site. Travel time is approximately two hours. Please call (608) 276-7490 for more information or visit www.badgerbus.com

Chicago: The Van Galder Bus Company runs several times daily from both O’Hare and Midway Airports, directly to the University of Wisconsin-Madison campus. The drop off location is located at the corner of Lake and Johnson streets, and is 0.7 miles away from the conference meeting site. The one-way fare is currently $30-32 and travel time is approximately 3.5-hours. Please call (608) 747-0994 for more information or visit www.vangalderbus.com

Greyhound bus lines also run to Madison. Please call (800) 231-2222 for fare and schedule information or visit www.greyhound.com. Taxis are available at the bus terminal, which is approximately 0.6 miles from the conference meeting site.

By Car

Madison lies approximately 150 miles northwest of Chicago (3-hour drive), 75 miles west of Milwaukee (1.5-hour drive) and 270 miles southeast of Minneapolis (4-hour drive).

Parking: Parking in Madison is very limited.

Getting Around Madison

Uber & Lyft

Uber and Lyft are both available in Madison and will provide rides to and from the Dane County Regional Airport. To utilize, download the Uber of Lyft app on your smartphone.

Taxi Services

Below is a listing of taxi cab companies in Madison. Participants must pay this expense.

Car Rental

Alamo: (608) 249-1449/ (800) 462-5266

AVIS: (608) 242-2442/ (800) 831-2847

Budget: (608) 249-5544/ (800) 527-0700

Dollar: (608) 661-4941/ (800) 800-4000

Enterprise: (608) 661-4900/ (800) 325-8007

Hertz: (608) 241-3803/ (800) 654-3131

National: (608) 249-1614/ (800) 227-7368

Thrifty: (608) 661-4940/ (800) 847-4389

Other Transportation Options

Check out other ways to navigate Madison here: https://www.cityofmadison.com/visit-play/getting-around

Bikes

Metro Transit

 

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