Please visit the ASV 2025 registration website: https://na.eventscloud.com/ereg/index.php?eventid=814857&

Click on the “New Registration” button and follow the prompts.

A registration confirmation email is sent automatically once you have completed your online registration. It serves as your official invoice and is sent to the email address you used to register (as well as the email in the “additional email address” field, if entered).

If you have not received your registration confirmation, please follow these steps:

1. Wait 60 minutes after registering. Occasionally registration confirmations are slightly delayed if the system is particularly busy.
2. Check your clutter and spam folders.
3. Email [email protected] and request that your registration confirmation be resent.

Conference registration includes:

• All in-person registrants receive an electronic PDF of the abstract book and access to the mobile app. Recordings-only registrants will receive the PDF of the abstract book, but will not receive access to the mobile app. 
• In-person registration includes attendance at all program and social events, meeting materials, access to the exhibit/poster hall, Monday's Welcome Reception and dinner, lunches on Tuesday, Wednesday, and Thursday, dinners on Tuesday and Wednesday, and attendance at the ASV Dance on Thursday evening.
• The Thursday Night Banquet Dinner is not included in the full conference registration package but can be purchased as an optional item.
• Recorded Sessions registration includes access to the Satellite Workshops (the trainee workshop will not be recorded), all State-of-the-Art Lectures, Symposium Sessions, and the Keynote presentation after the meeting. Recordings will be posted after 48-72 hours of the session airing (to allow time for post-production and uploading). All session recordings will be available for 90 days after the meeting.
• Please note: Satellite Workshops require an additional fee to attend in person. Registration at one satellite workshop allows you to attend talks at any satellite. Satellite registration can be added by modifying your registration.

One-day registrations are not available for the annual meeting.

Yes! A link to create your own personalized letter of invitation to ASV 2025 is included in your registration confirmation letter. If you need a letter prior to registering, please contact the ASV office at [email protected]. See also our fact sheet about obtaining visitor visas for ASV 2025 here.

Yes, on-site registration for the conference is available during posted registration hours beginning at 4:00 pm on Sunday, July 13th at the Registration Desk.

There are no group or press discounts offered for the Annual Meeting.

To modify your registration please email [email protected].

Payment of a $50 administrative fee enables you to transfer your registration to another person. Substitutions will be transferred at the same rate as the original registration and can be made at any time. The substituting attendee will be responsible for payment of the $50 administrative fee and for any additional items they select. To facilitate a substitution, please email [email protected] to obtain the unique substitution registration link.

We understand that events may occur that prevent you from attending the annual meeting. We are happy to accommodate a refund for your purchase if you are unable to find a substitute. Cancellation requests must be made by emailing [email protected]. Cancellations received by June 13, 2025 will be refunded, less a 20% administrative fee. Unfortunately, no refunds will be given for cancellation requests after June 13, 2025. Refunds of credit card payments will be made to the same account used for the payment.

,If, for any reason, the annual meeting should be canceled, ASV 2025 will refund the registration fee. ASV is not responsible for the refund of airfare, hotel, or other costs.

Cancellation of individual items received by June 13, 2025, will receive a full refund. However, we are unable to offer a refund after June 13, 2025. Optional agenda items are nontransferable and will be refunded to the original registrant if the request is made by June 13, 2025, and will be facilitated by emailing [email protected].

Yes, a Certificate of Attendance will be available after the conference by contacting the ASV office at [email protected].

You will be able to enter any dietary restrictions or special needs information during the registration process. A member of our team will be in contact to assist you, if necessary. Please note that due to vendor limitations, some requests may be combined (i.e., receiving a meal that is dairy-free, gluten-free, and vegetarian) or not accommodated.

Registered guests are invited to attend the welcome reception, evening socials, lunches, dinner on Monday, Tuesday, and Wednesday, and the dance. Up to three guests can accompany a fully-registered attendee. Guest registration does not include meals during the satellite workshops or the Thursday Night Banquet Dinner. Guest tickets can be purchased separately for the Thursday Night Banquet Dinner.