Guidance for ASV Poster Presentations

Guidelines for creating & printing the poster

  • The printed poster size must not exceed 4 ft x 4 ft (120 cm x 120 cm).
  • Include your title at the top of your poster.
  • The title should be followed by a list of authors and affiliations. Please highlight the presenting author (e.g, in bold or underlined).
  • Text should be readable at a distance of 4 ft. A minimum font size of 28 is recommended.
  • There will not be facilities at the conference venue for poster printing or editing, so make sure to do this in advance of the ASV meeting and arrive with poster in hand.

When to hang up & take down your poster:

  • Each poster will hang for the entire day on your poster session day
  • You should hang up your poster BEFORE the poster session, ideally before the end of lunch (1:30 p.m.)
  • Poster boards will be labeled with abstract numbers that match those in the ASV Program Book; set up your poster on the board with your poster’s abstract number.
  • Board fasteners will be provided.
  • All posters MUST be removed at the end of the day. Unremoved posters will be stored temporarily, but will be recycled if unclaimed by the final evening of the meeting.

Presenting your poster at the ASV meeting:

  • Practice presenting your poster. See tips below for more on this!
  • Be present and ready to talk with viewers of your poster during your assigned session.
  • Viewers may ask for a verbal overview or recap of your poster, or they may ask specific questions to learn more about a particular aspect.

There are many recommendations online about how to lay out a scientific poster, with detailed tips. Here are a few:

UC Davis has a 54-slide presentation about scientific posters. It covers scientific poster goals, best practices, and has links to more resources at the end!  https://urc.ucdavis.edu/sites/g/files/dgvnsk3561/files/local_resources/documents/pdf_documents/How_To_Make_an_Effective_Poster2.pdf

This PLoS Computational Biology article summarizes a few key points on posters:  https://doi.org/10.1371/journal.pcbi.0030102

This blog has engaging tips specifically for the act of presenting your poster:  https://www.animateyour.science/post/how-to-deliver-an-engaging-scientific-poster-presentation-dos-and-don-ts

Scroll to Top