Electronic Submission: All abstracts for the 2025 Annual Meeting must be submitted electronically at https://asv2025.abstractcentral.com/ for processing, evaluation and inclusion in the ASV 2025 Scientific Program & Abstracts. Complete instructions for electronic submission protocols are provided on the abstract submission website.

Deadline: Deadline for receipt of electronic abstracts is Monday, February 3, 2025 at 11:59 pm Eastern Time.

Presentation format options: Abstract submitters can apply to give an oral talk, flash talk with poster, or a poster.

• Oral talks are 12-minute presentations, with 3 minutes for questions and answers.
• Flash talks with posters use a short “elevator pitch” format to advertise a poster and draw the audience to a subsequent poster session for further discussion. Flash talks will be 3 minutes with a maximum of 2 slides, and no time for questions.
• Posters will be presented in a standard scientific poster session format.

Additional information, details, and tips for each presentation format is provided on ASV’s website.

*IMPORTANT NOTES*

Abstract Authorship: The first author listed in the list of authors on the abstract must be the person who will actually present the talk or poster. You will also list the email address of this first author (first = presenting author) on the submission form and they will receive all email notifications regarding the date, session and time of presentation. During abstract submission, you will also be asked to identify the Principal Investigator (PI) for this research, e.g., the lab head or project leader.

Abstract Sponsors: An abstract sponsor is an ASV Full Member who can attest that an abstract is scientifically sound and ready for presentation. Non ASV members, ASV student members, and ASV associate members will need to provide the name and email of their sponsors when submitting their abstract. If you are a Full ASV member, you can list yourself on the submission form. Sponsors’ membership dues must be up to date for 2025. If you cannot identify a Full ASV member to sponsor your abstract, contact [email protected].

Withdrawal: Because withdrawal of an abstract greatly disrupts the continuity of the program, do not request a workshop (oral) presentation unless you are certain that you or a co-author will attend ASV and be able to present your research at the meeting.

If an emergency arises and you must withdraw your abstract (and no co-author is able to make the presentation in your place), you must immediately notify the ASV Office via email at [email protected] or by telephone at 734-764-9686.

Abstract acceptance and presentation format assignment: Acceptance of abstracts submissions for presentation at the ASV Annual Meeting is based on the scientific quality of the submitted abstract. Please see below for guidance on ASV abstract content. Every attempt will be made to honor your presentation preference. However, because of the large number of abstracts, not all oral and flash talk presentation format requests can be accommodated.

Instructions

Word Count: Maximum number of words for the abstract text: 300.

Abstract Title: The title should be concise and informative. Avoid superfluous words such as "preliminary studies on" etc.

Abstract Content: The abstract should educate the reader by clearly stating the originality of the work and its specific conclusions. A good scientific abstract should convey 1) the context and goal of your research, 2) the approach or method(s), 3) the key results, and 4) why this is impactful. It is NOT appropriate to state: "The results will be discussed.” All abstracts will be reviewed by the Program Committee but will not be edited. Carefully proofread your abstract for errors. Further examples and guidance on how to prepare a scientific conference abstract can be found here or here.

Tables and Figures: These items are permitted in the abstract.

Topics & Themes: During abstract submission, you will be asked to select 2 topics that best reflect your presentation – one based on Virus Families, and one based on Research Areas. These topic choices will be used to help place abstracts in related sessions. There will be a checkbox where you can indicate which of these topics you would prefer your abstract to be grouped with, if possible.